Invite your team

Each person who works in GARP ERP needs their own User. Users are counted against your plan's user limit; see Plans and limits.

Add a user

1. Go to /app/user and click + Add User.
2. Enter the email address (it becomes the login), first and last name.
3. Leave Send Welcome Email ticked. The person receives a link to set their own password. Untick it if you prefer to set a password yourself under Change Password.
4. Save.

The new user is a System User — someone who logs in to the desk. The other type, Website User, is for customers or suppliers who only use portal pages such as their own invoices or support tickets; website users do not count against the user limit.

The user list at /app/user. Website users, like the built-in Guest, do not count against your plan's user limit.

Give them roles

What a user can see and do is decided by the roles ticked on their user record, under Roles. Each role grants a set of permissions on document types — for example Accounts User can create invoices and journal entries, Accounts Manager can also submit and cancel them and change accounting settings.

The roles you will use most:

Role	Typical person
System Manager	The administrator: users, settings, customisation
Accounts Manager / Accounts User	Finance team
Sales Manager / Sales User	Sales team
Purchase Manager / Purchase User	Procurement
Stock Manager / Stock User	Warehouse
HR Manager / HR User	Human resources
Employee	Everyone: their own leave, expense claims, attendance

To see exactly what a role can do, open Role Permissions Manager at /app/permission-manager, pick a document type and inspect the rows per role.

tip

Create a Role Profile (/app/role-profile) for each job in your company — "Cashier", "Warehouse staff" — and assign the profile to new users instead of ticking roles one by one. Changing the profile later updates everyone who has it.

Limit what they see

• Module Profile (/app/module-profile) hides whole modules from a user's sidebar. Useful for keeping HR or Accounting out of the way of someone who never uses them.
• User Permissions (/app/user-permission) restrict a user to specific records — one company, one warehouse, one cost centre — across every document that references it.
• Allowed Modules on the user record does the same as a module profile for a single user.

Disable, don't delete

When someone leaves, open their user record and untick Enabled. The account can no longer log in, its documents and history stay intact, and it no longer counts against your user limit. Deleting a user who has created documents is refused for exactly that reason.

At the user limit

When the workspace has as many enabled system users as the plan allows, creating another one is refused with a message that says so. You can disable a user you no longer need, or add users to your plan from My account. See Plans and limits.